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Data Stewardship Maps


Stanford University Data Stewardship (SUDS) and Institutional Research & Decision Support (IRDS) have created 'maps' (aka 'placemats') illustrating properties of, and relationships between, entities and populations in a number of subject areas. The purpose of these illustrations is to facilitate a consistent understanding of these concepts in communication and reporting within Stanford as well as externally.

This is one aspect of the data stewardship efforts currently underway in diverse subject areas including HR, faculty, finance, sponsored research, and student data. We welcome suggestions for future projects or areas of focus. Please contact the Data Governance Program Team at with any questions or comments.

Recommended Race and Ethnicity Groupings


The "race and ethnicity map" illustrates the university's best practices for reporting race-ethnicity groups and incorporates federal guidelines for breaking the data into high-level categories. This infographic was put together by the Race-Ethnicity working group, which consists of subject matter experts in student, staff and faculty reporting.



Stanford University Employee and Affiliate Groupings

The "staff map" illustrates major groupings and properties of University employees and non-employee affiliates.

Stanford University Employee and Affiliate Groupings [pdf]

Stanford University Faculty and Related Staff Groupings

The "faculty map" illustrates relationships and properties of Stanford's Professoriate Faculty, Academic Staff, and Other Teaching Staff.

More information:

Stanford University Sponsored Project Entities

The "SPO map" illustrates differences between major entities in sponsored projects, including sponsored proposals, sponsored agreements, sponsored awards, and Oracle awards.

Stanford University Sponsored Project Entities [pdf]

Degrees Granted by Stanford

The "degree map" illustrates the degrees granted by Stanford, both currently and historically, as well as the schools granting each degree and groupings including undergraduate/graduate, bachelor's/master's/doctoral, and academic/professional.

Degrees Granted by Stanford [pdf]

Major Populations of Stanford Students

The "student map" shows broad categories of students (undergraduate/graduate; bachelor's/master's/doctoral, degree-seeking/non-degree-seeking) and relationships between these categories, including situations in which an individual student might belong to more than one category.

Major Populations of Stanford Students [pdf]

Stanford University Major Calendars

The "calendar map" illustrates relationships between annual calendars and other time periods at Stanford, including the fiscal year (9/1-8/31), academic year (9/23-8/22, for AY2013-14), and GFS aid year (10/1-9/30).